How to Set Up Your Market Booth

Each rented space at the market is 10’ x 10’. Your canopy, including its legs, your tables and all your items need to fit within this space. You need a 10’ x 10’ straight leg canopy; slant leg canopies will not be allowed. Many markets do not allow slant leg canopies as it is difficult to keep them within the boundaries of the rented space and the slanted legs present a tripping hazard. A minimum of Four weights are required per canopy. Canopies with no weights are a liability issue for the event as they can cause significant damage to merchandise, and injury to animals and humans if there is wind.

We recommend setting your booth up at home to explore what configuration works best for displaying your product. Please plan on your booth being only accessible from the front. Do not set up tables expecting people being able to browse them from any access point other than the front of your booth. Please keep in mind that your neighbor may have curtains up, separating the spaces or animals on either side of you, right up against the left, right and back sides of you. If your booth feels crowded or cluttered, consider renting a second space. It’s almost always beneficial sales wise to have less clutter as people feel more welcome to stop and look.

Your booth needs to remain contained inside of the space you rent, even if you are in the arena and there is “plenty of free space” you still need to stay in the amount of space you paid to use at the event. The venue is not free so if you need more space, you need to pay for that space. This is fair to the other vendors and the event coordinators who have to pay for venue rent, event insurance, marketing, signage, event supplies etc. If you do not respect this you will not be allowed to vend at future markets.

Identify your business at your booth. An easily visible sign with your business or farm name is required. It is also nice to include what your main product is on that sign. Business cards are required. Animal vendors, please give each customer a copy of your card with purchase so they can contact you directly with questions or find you for repeat business. Nice business cards can be made on home inkjet printers using Avery business card blanks and free software that comes with them. Vista print is also affordable for both business cards and banners. A local option is Office Depot, in many locations, they offer same-day printing of banners and cards.

Vendor attire should be proper for working with the public. 

No politics (this includes tropes like “Let’s go Brandon” no Marijuana, CBD or other drug related garments or products. We want all races, sexes, ages to feel welcome and politics left at home.

Look alive! Engage market visitors to turn them into customers! Stand as much as you can, greet people and ask how they are doing today, do they have any questions about what you have to offer. If visitors walk by and see you on your phone or tablet, they usually will just keep on walking. 

Pricing of items at your booth should be clear and visible to shoppers. If pricing is not clear shoppers will often not feel comfortable browsing what you have to offer. Bring a sharpie with you and some extra materials to create price labels just in case you wish to adjust your pricing. 

Animal and food vendors are required to have hand sanitizer available at their booths.

Vendors are required to stay the duration of the market. When vendors leave early it is disruptive to the other vendors and the shoppers. It confuses people, they don’t know if the market is open or closed.

Use of power provided by market with additional charge

If you require power, you need to pay the additional $20 for a power space when you register. Please bring your own drop cord, 100ft in length. There will be several generators running at the end of rows provided for use. We will position you close to these generators but cannot guarantee the distance so be prepared with your own 100ft extension cord. **No 250watt bulbs allowed** OK heat sources are: heat mats, seed mat, ceramic bulbs or brooder plates.

Outside Power Sources

If your space needs power that cannot be provided by the Markets use of Haydu Parks available outlets the Market Manager must be notified before Market Day. Personal generators are not allowed due to noise. Inverters are allowed under the conditions that they are in good working order, not making excessive noise or exhaust. Animals, vendors and customers can be sensitive to exhaust fumes, and this must be respected. Engine noise can make it difficult to communicate with customers visiting the market. **No 250w bulbs** OK heat sources are: heat mats, seed mat, ceramic bulbs or brooder plates.

Age Requirements and Children

Registered vendors must be at least 18 years of age. All minors under the age of 14 must be always accompanied by a parent or adult over the age of 21. Wandering the market unsupervised is not allowed.

FFA & 4-H Spaces

We welcome these clubs to join our market with a reduced rate space. The instructor or leader must register for the space and students/club members must participate in manning the space and interacting with customers. This is meant as a learning opportunity for youth and to give them an avenue to raise funds for these groups. An adult 21+ must be always present. Youth under the age of 14 not allowed to wander the market without adult supervision. 

Domestic Pets

Cats, dogs and livestock not for sale at the market are not allowed. The Port of Kalama, the owners of Haydu Park, do not allow domestic pets on the property. Please make appropriate arrangements for your pets to be cared for elsewhere during the market. If you travel with your pet Kalama has options for lodging that accept pets, McMenamins Kalama Harbor Lodge welcomes all pets, furry, feathered and scaled. OYO welcomes dogs and cats.

Smoking and Vaping

No use of tobacco or marijuana is allowed at the event. This is to protect human and animal health. If you smoke, you need to please walk at minimum 100ft away from the event area. Please be courteous, some people are allergic to smoke and animals are even more sensitive. If a vendor is caught in violation, they may not be allowed to register for future markets.

Essential Oils and Herbal skin, body products.

If you have items containing essential oils at your booth that people will be testing, please let us know so we can position you away from animal vendors. Many essential oils are toxic to animals. Marijuana & CBD products are not allowed at this market.

Labeling – By law these products must be labeled with the complete ingredient list. Order of ingredients is by volume. Name of maker or your company name is required on the label also.

Food Products

Hot Food Vendors: Must have a valid Cowlitz county Health permit.

Links to information on food safety laws, including cottage kitchen laws:

Washington State Food Safety

Washington State Regulations for Egg Sellers

Washington State Cottage Kitchen Laws

Washington State Honey Laws

Market Rules for Animal Sales

Animals must be free of parasites. Please treat for external parasites in the weeks before market with appropriate products. Diatomaceous Earth, herbs, essential oils are NOT effective treatments for external or internal parasites, you need to use an approved product for your species of animal. Check for body lice, mites and fleas. For rabbits also, check for ear mites, fur mites and sore hocks. Goats & Sheep check for ear mites, mange, and internal parasites. A simple way to check for internal parasites in small ruminants is to look at the color of their inner eyelid, if anemic from parasites it will be pale. 

For poultry check for parasites around the head, neck and face, under the vent, wing band area, and the feet. Feet should not have bumblefoot. Check your birds’ legs and feet for scaley leg mites. 

Any bird with blood in its droppings or bright green or yellow loose stool cannot be sold. These are signs of coccidiosis, bacterial or fungal infections. Rabbits, cavies, pigs and ruminants should have formed stool, no diarrhea. All animals should be a healthy weight.

If you animals are showing signs of illness please keep them at home! 

HPAI is still a concern so please be aware and respectful of the health and safety of other peoples animals. Any signs of respiratory illness or distress, please stay home! Think of it as the same as staying home from work to prevent infection of others when you are sick. Thank you!!

No Second Farm Sales

Second farm sales are the sale of produce, food items, canned goods and animals that you are not the producer or breeder of. No chick/animal flipping. You are to be the owner of all parent stock of animals you sell. You are expected to be knowledgeable about your farm goods and livestock.  

Animal Age Requirements

Chicks, poults, keets, peachicks, etc. must be a minimum of 7 days old.

Ducklings a minimum of 4 days old.

Rabbits must be 8+ weeks old

Livestock animals must be fully weaned (minimum 10 weeks for goats,8 weeks for lambs, 8 weeks for piglets) or well established on a bottle. 

Heat Requirements for Poultry.

The minimum age for chicks/poults to not have a heat source at the event is 5-7 weeks (must be fully feathered). Ducklings must be 5-6 weeks old; quail 3-4 weeks old.

Bedding and supplies for animals at the event.

Animal vendors need to put down a new or clean and sterilized tarp to catch bedding and waste, this applies to vendors in the arena and under the covered area on the concrete. Dirty tarps are not allowed due to biosecurity risk. If your tarp is dirty, you will be asked to bag it up in a garbage bag and go purchase a new one. ALL WASTE must be packed out and disposed of elsewhere. Haydu Park does not want bedding and animal waste in their garbage. Please bring a garbage bag for this purpose. If market volunteers have to clean up your space after you depart you will not receive a refund of your cleaning deposit.

Hay and straw are not allowed for birds. Hay and straw create multiple health risks for birds. If ingested it can cause impaction or sour crop, hay and straw have a very hard time exiting the crop. Hay and straw mold and mildew quickly and the shafts are perfect parasite hotels. Pine shavings, hemp bedding, burlap bags, pine pellets and puppy pads are acceptable for birds. Ruminants may have straw for bedding. Rabbits need to have metal cages, carriers or secure x-pens. Bedding can be shavings, puppy pads, towels or fleece. Watch for chewing. All cages, crates and supplies should be cleaned and sanitized with bleach at a minimum. Cages and crates for poultry Virkon-S or ACTIVATED Oxine is strongly advised as bleach does not kill some poultry disease related bacteria. If you are selling used supplies at the event they also need to be cleaned and sanitized.

Food and Water

Animals must have constant access to food and water. Bring sufficient water for your animals as access to a water spigot is limited.

Handling of Animals

We recommend that you only let serious buyers touch your animals for sale to limit liability from potential injury and to maintain biosecurity. You are welcome to post signs that say, “No Touching” or “Please Ask for Help with Animals”.